This document supports our underlying philosophy to develop and maintain quality relationships with all clients and suppliers.
Formstyle.com and Formstyle.com.au are the official websites of Phillip Briggs Design Pty Ltd, trading as Artrix (ABN 67 056 438 058).
Client Brief: All creative requirements, marketing intentions, budgets, schedules, individuals, contact information, etc, are expected to be described in a written brief by the commissioning client for presentation at initial contact or immediately following.
Reverse Brief: We may provide a ‘reverse brief’ which confirms our understanding of client requirements.
Credentials: Documentation of project samples and our creative, intellectual and management potentials can be provided on request.
Variations: Variations to these Trading Terms are only accepted if proposed in writing and agreed to in writing by us.
Procedures: Each determined or practical stage of development is expected to be approved by the client, unless agreed otherwise with no penalty to us. It is suggested a simulation or proof of relevant quality will be supplied by ourselves for written approval at each agreed stage (eg. digital transfer, prototype). Designs are usually created digitally and supplied for production or other use on suitable transfer media.
Variations: Variation to, or application of any designs created by us are to be undertaken directly by our office, or otherwise as agreed.
Archiving: We usually store two sets of all projects as digital data. No responsibility is taken for any loss or damage of the materials stored. Clients may additionally organise file copies of their projects for a fee, which may include cost of transfer media and time involved.
Project management: Encompasses full management of creative, production or other service for the commissioning client.
Print management: Encompasses selection and commissioning of suppliers to ensure quality, practicality and service for reproduction and distribution.
Management fee: Usually charged as a percentage of the supplier cost and included within our charges to the client. Charged on all items that are commissioned, sourced, managed and/or the responsibility of our company. Fee levels are dependent upon project size and requirements.
Minimum fees: A minimum charge equivalent to a half-hour of our current fee schedule is charged for small projects, alterations to specifications and additional projects. This fee covers items including administrative costs, research, sourcing of materials and suppliers.
Quotations / Prices: Evaluated for individual items or projects, or provided as standing unit prices for similar jobs, or as practical, with provision for additional disbursements and relevant taxes and duties. Prices and any conditions are usually firm for 30 days from the date of quotation (subject to sighting of materials, international or domestic price changes to freight, paper and other costs, employment Awards variations etc). Material availability and price fluctuations may cause unforeseen price variations to a quote.
As necessary, alterations to specifications/costs are discussed with the client. Extensive quotes or re-quotes may be charged. Prices are provided in Australian dollars unless indicated otherwise.
Contracts: Contracts, retainers and project fees can be negotiated as required.
Orders: Specification of materials, quantities, sizes, expected delivery, etc, are usually provided in writing to our chosen suppliers.
Cancellation: If a client cancels a project after written or verbal agreement to our quote, or any approval to proceed, even if prior to commencement of production, all incurred costs plus a fee equivalent to 10% of the anticipated total project cost is payable. The cancellation amount will include a consideration of design fees, anticipated printing and manufacturing costs, disbursements, administration.
Reprinting: If manufactured, printed or produced by us, it is preferred that all subsequent reprints and variations are produced through our offices.
New clients: Initial quotes for new or prospective clients are usually provided free of administrative charges.
Acceptance: A signed, dated copy of our Estimate is expected to be returned to our office by fax or mail, prior to commencement of a project, with the understanding that until further notice these Terms will be agreed to for all future projects. Requests to commence a project, by written order or otherwise, is understood to be acceptance of these Trading Terms. The client is requested to provide a detailed Purchase Order quoting their ABN, contact information, person ordering, etc.
PDF files: Artwork supplied in the form of PDF files entitles the end-user client to distribute without limitations. However proprietary fonts embedded in those PDFs are not to be extracted and repurposed under any circumstances. Nor are PDF files to be converted into templates or used as the basis for templates by the client or any other party.
In keeping with established graphic design practice, native layout documents prepared in InDesign or QuarkXPress and used for the preparation of PDF files remain the property of Artrix. The handing over of these materials and resources is at our discretion and would normally involve additional charges.
Please refer to the Copyright section below for more information.
Many projects require the compilation of often complex coding solutions. Code supplied which supports the functioning of a PDF or HTML form remains the property of Artrix and is subject to ownership agreements with the code author/s. It is not permissible to distribute this code, or documents containing this code, without prior agreement by Artrix.
In some circumstances it is allowable to modify code to reflect changing values, such as prices etc. However we recommend that users do not attempt to modify any files as this will break the link to master versions that we keep on file.
All designs (e.g. concepts, sketches, mock-ups, visual proposals, artwork, digital files, etc), sourced supplier and technical information (e.g. quotes, suppliers, schedules, production processes, presentation formats, etc), produced in-house, commissioned or otherwise, are considered to be our commercial property, unless agreed otherwise in writing. We attempt to ensure that all creative work sourced and utilised by us has been cleared for the intended use only (eg. writing, photography, designs, illustration). In some instances third party items (eg. sourced material, fonts, photo library images, software, etc) may have restrictions on use and Rights.
Clients and suppliers are expected to have secured in writing any necessary rights for use of similar information and works provided by them.
Artrix works in accordance with Australian Copyright Laws. All designs created by us are considered to be the intellectual property of our company, unless agreed otherwise. Copyright of final approved designs and commissioned applications may be transferred to the commissioning client or other agreed entity upon receipt of final payment of the agreed fee and acceptance of any terms, including those in this document, only if agreed to in writing.
Unless otherwise agreed, it is understood that commissioned and produced designs are for use as per the specified (written or otherwise) terms of the commissioned project, its specific promotion, its media or technology, and for use in the country and territories of the client only.
Reproduction, distribution or on-selling of Rights beyond the understood uses and outside stated location is to be negotiated with Artrix as well as any contributing creative associates commissioned by Artrix. Where practical, all creative work is to be credited with name, creative contribution (eg. designer, photographer, illustrator, writer, etc), source of reference (e.g. historical, commercial), and year of creation.
For large or on‑going projects we can provide a link to view online timesheets (updated daily).
We will apply a digital watermark to proofs. The watermark is a warning that the form is under development and not ready for deployment. The watermark is removed for delivery of the final approved form.
A watermarked final proof will be provided at the completion of the design/production phase. Minor alterations to this proof are regarded as part of the production cycle and are not charged.
However, where significant alterations are requested, particularly where changes differ to the original brief, our standard production rate will apply.
Formstyle.com is a design studio dedicated to creating effective, efficient and attractive forms that streamline operations and enhance brands. Formstyle.com operates from a bricks and mortar studio founded in 1995 by our Art Director, Phillip Briggs, and is located in the creative precinct of Surry Hills in Sydney, Australia. Our pricing is based on hourly rates, and clients will receive a costing estimate prior to commencement. We invite you to contact us to discuss your form design projects.
STUDIO 4.01 | HOLT & HART BUILDING | 50 HOLT STREET SURRY HILLS NSW 2010 AUSTRALIA
ABN 67 056 438 058